EMERGENCY SUPPORT FUNCTION #30

DIRECTION AND CONTROL


LEAD:

Board of County Commissioners (BOCC)

Emergency Management

SUPPORT:

Sheriff's Office

Fire Agencies

Other County Organizations

I. INTRODUCTION

A. Purpose

To provide for the effective supervision and functioning of Thurston County emergency operations when responding to an actual or threatened disaster and when recovering from a disaster.

B. Scope

This ESF will review the Thurston County emergency management organization, provisions for continuity of county government and preservation of records, and address coordination with local, state and federal emergency management officials.

II. RELATED POLICIES

A. The Thurston County Board of Commissioners extend the provisions of RCW 42.14 (Continuity of Government Act) for the continuation of local government due to incapacitation as a result of any disaster.

B. Thurston County will coordinate its activities with those of the cities, towns, tribal governments and other jurisdictions within the County and with surrounding counties, the state, and the federal government.

C. The Thurston County Board of Commissioners has executive authority for the direction and control of emergency operations.

III. PLANNING ASSUMPTIONS

A. Thurston County will continue to be exposed to the hazards noted in the county Hazard Identification and Vulnerability Analysis and, following a hazardous event, may sustain sufficient damage, including loss of life and destruction of infrastructure, to overwhelm traditional emergency services.

B. Activation of the county Emergency Operations Center with appropriate staff and resources can facilitate coordination of disaster response and recovery activities thereby reducing personnel injury and damage to property and the environment.

C. Sufficient resources and personnel will be, or can be made, available.

D. The effects of a disaster on personnel and infrastructure, as well as family responsibilities, may cause delays before the Emergency Operations Center can be fully activated.

IV. CONCEPT OF OPERATIONS

A. Board of County Commissioners (BOCC)

During an emergency or disaster, the BOCC and Disaster Policy Advisory Group (DRAG) will provide policy decisions as necessary. The Commissioners will be kept informed by, and provide direction to, the DPAG and EOC staff.

B. Emergency Operations Center (EOC)

1. Description

The County EOC is located adjacent to the County E 9-1-1 Center at 2000 Lakeridge Drive, Building 3, Olympia, Washington. An alternate EOC is located in the County Road Maintenance Division training room, 9605 Tilley Rd., Olympia, Washington. The Director of Emergency Management is responsible for equipping and maintaining the primary and alternate EOC sites. In the spring of 1999, the primary EOC is expected to move into the County Emergency Services Center, 2703 Pacific Avenue, Olympia, Washington.

2. Purpose

The purpose of the EOC is to be the focal point of the county's response to a disaster and to be a central support and coordination point for incident commanders. The EOC will:

Collect, record, analyze, display and distribute information.

Coordinate public information and warning

Coordinate County government emergency activities.

Support first responders by coordinating the management and distribution of information, resources, and the restoration of services.

Conduct appropriate liaison and coordination activities with all levels of government, public utilities, volunteer and civic organizations, and the public.

3. Activation

Emergency Management staff will monitor threatening situations, determine if and when to activate the EOC and notify appropriate activation staff. They will also designate activation staff for when disaster strikes with little or no warning. In such an event, those designated staff members available and able will, when aware of the hazardous event, proceed directly to the EOC without being otherwise notified and, upon arrival, activate the facility in accordance with EOC standard operating procedures.

To optimize coordination and communications, EOC activation and staffing will be at the lowest level necessary to adequately respond to a hazardous event.

4. Supervision and Functional Positions

a. When the EOC is activated, the EOC Supervisor will provide overall leadership. Six functional areas of responsibility will report to the EOC Supervisor as follows:

Emergency coordinator: responsible for EOC site management, supervision of support staff, and advising the EOC Supervisor.

Public information coordinator: responsible for all public information and media relations.

Operations coordinator: generally a representative of the principal first-response agency having overall incident management responsibilities in the field; responsible for coordinating support to individual incident commanders.

Logistics coordinator: responsible for resource management and responding to resource requests.

Planning coordinator: responsible for situation analysis and anticipating future response or recovery needs and activities.

Administration and finance coordinator: responsible for communications flow, record keeping, and financial support.

b. The position of EOC Supervisor will be filled at a level appropriate to the situation (Activation levels are described below at Section B.5). Generally, the Emergency Program Manager or designee will serve as the EOC Supervisor during Level I and II activations and the Director of Emergency Management or designee will serve as the EOC Supervisor during Level III activations. However, when disaster strikes without warning, such as a large earthquake, the first staff person arriving at the EOC will assume the duties of EOC Supervisor until relieved by one of the individuals mentioned above.

c. Designees to the Director of Emergency Management are the Chief Administrative Officer, Undersheriff, and appropriate department director or equivalent.

d. Designees to the Emergency Program Manager are the Emergency Management Coordinator, TCSO Chief Civil Deputy, and appropriate division manager or equivalent.

5. Levels of Activation

a. Level 1: Routine Operations and Low Impact Emergencies

(1). Situation

Day-to-day emergencies requiring minimal coordination and assistance such as routine Search and Rescue (SAR) missions, minor flooding, small forest or range fires, minor plane crash, or minor hazardous material spill. A situation may be such that it can be more efficiently and effectively supported without primary EOC activation. There is no foreseen need to proclaim a local emergency.

(2). Supervision

When necessary, the EOC will be activated with the Emergency Program Manager or designee as the EOC Supervisor. Staffing will be provided by the Division of Emergency Management with additional personnel called as necessary.

b. Level II: Medium impact disaster

(1). Situation

Any emergency situation requiring more than routine coordination and assistance, and generally involving multiple jurisdictions, such as large range or forest fires, a moderate earthquake, minor or moderate flooding in multiple locations, a major aircraft or railroad accident, a major hazardous material spill, or a major weather event. In particularly complex situations with several organizations involved, or where there is a high degree of media or public interest, the EOC Supervisor may elevate activation to a Level III. It may be necessary to proclaim a local emergency.

(2). Supervision

The EOC will be activated with the Emergency Program Manager or designee as the EOC Supervisor. Staffing will be provided by the Division of Emergency Management with additional personnel called as necessary. Staff should be prepared for 24-hour operations.

c. Level III: High impact disaster

(1). Situation

Any emergency, requiring a high degree of coordination and generally involving state and federal assistance, such as a large earthquake, severe flooding, or a severe winter storm. In most cases, a local emergency will be declared.

(2). Supervision

The EOC will be activated with the Director of Emergency Management or designee as the EOC Supervisor. The Emergency Program Manager or designee will be the Emergency Coordinator. The EOC will be fully staffed at the outset. Unnecessary staff will be dismissed on a case basis following assessment. Remaining staff will be prepared for 24 hour operation.

C. Declaration of Local Emergency

Whenever the County suffers, or is threatened with, an emergency or disaster which overwhelms or threatens local resources, involves multiple jurisdictions, requires a high degree of coordination, state or federal assistance, or the liability protection or resource procurement provisions of RCW 38.52, the Board of County Commissioners may proclaim a local emergency in accordance with RCW 36.40.180. If the Commissioners are not available, the Director of Emergency Management or Chief Administrative Officer may issue such proclamation, subject to confirmation by the Board at the earliest practicable time, in accordance with Thurston County Code Title 3, Emergency Management.

Generally, the situation will be monitored by Emergency Management or EOC staff and a draft resolution developed. If and when warranted, the Emergency Program Manager or EOC Supervisor will recommend to the Director of Emergency Management, or to the Board of County Commissioners if the Director is unavailable, that a local emergency be declared.

To ensure the local emergency formally ends, a resolution declaring a local emergency will generally terminate approximately 30 days after being declared unless extended by the Board of County Commissioners. The termination date will be the first Wednesday following the thirtieth day of the declaration. This will allow an extension to be considered during a regular meeting of the Board of County Commissioners. A longer declaration period may be proclaimed if warranted by the type of emergency or history.

Sample emergency resolutions are contained in Attachment 1.

D. Continuity of Government

1. The Continuity of Government Act (RCW 42.14) sets forth provisions for the continuation of local government in the event its leadership is incapacitated by enemy attack. The Board of County Commissioners has extended the provisions of this act as follows:

"When, as the result of an emergency or disaster, the number of County Commissioners needed to act falls below a quorum, the following provisions shall govern the continuity of the Board of County Commissioners: 1) Any or all available County Commissioners shall have full authority to act jointly in all matters as the Board of County Commissioners. 2) In the event that no County Commissioner(s) is available pursuant to subsection 1), then those elected County Officials as listed herein as are available for duty shall jointly act as the Board of County Commissioners and shall possess by majority vote the full authority of the Board of County Commissioners until such time as one or more County Commissioners become available. The elected County Officials referenced herein shall consist of the following officials: assessor, auditor, clerk, coroner, prosecuting attorney, sheriff and treasurer." (Thurston County Code Title 3, Emergency Management, Section 3.02.060)

2. The executive heads of county departments will have successors to assure continuity of leadership and operations. They will assure that all successors to their respective positions are aware of their emergency responsibilities and have the authority to fulfill those responsibilities.

3. The line of succession for the Director of Emergency Management will be the Emergency Program Manager, followed by the Emergency Management Coordinator.

E. Preservation of Records

All departments and agencies of Thurston County shall identify records essential for continuity and preservation of government and provide for their protection. Essential records are those needed in an emergency and for the reestablishment of normal operations after any disaster. Protection of essential records may be by vaulting, planned or natural dispersal, or any other method deemed reasonably safe.

Protection of local government essential records may be coordinated with the State Archivist (Secretary of State's Office) as authorized in RCW 40.10.010.

V. RESPONSIBILITIES

A. Board of County Commissioners

The Board of County Commissioners has authority over, and responsibility for all disaster management activities.

B. Emergency Management

1. The Director of Emergency Management is responsible for administration and oversight of Emergency Management activities and the execution of related policies. The Director will act as EOC Supervisor during Level III activations.

2. The Division of Emergency Management (DEM) is responsible for executing and coordinating disaster mitigation, preparedness, response and recovery activities for Thurston County.

3. The Emergency Program Manager will act as EOC Supervisor during Level I and II EOC activations unless superseded by the Director.

C. Thurston County Sheriff's Office (TCSO)

1. The TCSO will provide on-scene incident command for emergencies and disasters which come under the province of law enforcement.

2. The TCSO will provide appropriate personnel to support the direction and control function in the EOC.

D. Thurston County Fire Agencies

1. The appropriate Thurston County Fire Agency will provide on-scene incident command for all emergencies and disasters which come under the province of the fire agencies.

2. The Fire Chief's Association will provide appropriate personnel to support the direction and control function in the EOC.

E. Other County Organizations

Provide appropriate personnel and/or services in accordance with responsibilities established in the basic plan to support the direction and control function in the EOC.

VI. RESOURCE REQUIREMENTS

A. Fully equipped and functional EOC

B. Identified and fully trained activation staff

C. EOC Standard Operating Procedures

VII. REFERENCES

A. Washington State Comprehensive Emergency Management Plan

B. Thurston County Code, Title 3, Emergency Management

VIII. ATTACHMENTS

1. Sample Emergency Proclamations

a. Example of a Resolution Declaring a Local Emergency Due to Persistent Heavy Rains and Flooding

b. Example of a Resolution Declaring a Local Emergency Due to Strong Winds, Heavy Rains and Falling Temperatures

c. Example of a Resolution Declaring A Local Emergency Due to Earthquake

d. Example of a Resolution Extending a Local Emergency

e. Example of an Emergency Proclamation Issued by the Director of Emergency Management


ATTACHMENT 1a.

EXAMPLE OF A RESOLUTION DECLARING A LOCAL EMERGENCY

DUE TO PERSISTENT HEAVY RAINS AND FLOODING

RESOLUTION NO.

A RESOLUTION declaring a local emergency.

WHEREAS, the Thurston County Director of Emergency Management has reported to the Board of County Commissioners that beginning (date), unusual weather conditions consisting of heavy snowfall followed by persistent heavy rains and high temperatures have caused the threat of an emergency/disaster by creating the threat of flooding in parts of Thurston County; and

WHEREAS, expected flooding on the Chehalis River, and possible flooding on both the Deschutes and Skookumchuck Rivers, would cause closure of some roads and possible evacuation, and may cause damage to County roads and bridges, private roads and bridges, homes, businesses, and farmlands; and

WHEREAS, under the above referenced conditions there is substantial likelihood of risk to persons, property and the environment unless further efforts are taken to reduce the threat; and

WHEREAS, the conditions stated above constitute an emergency/disaster for the areas of the County proximate to the Chehalis, Deschutes and Skookumchuck Rivers, necessitating activation of the Thurston County Comprehensive Emergency Management Plan and the utilization of emergency powers granted pursuant to RCW 36.40.180, 38.52.070(2), and 38.52.110(1);

NOW THEREFORE, the Board of County Commissioners of Thurston County, Washington, do resolve as follows:

Section 1. There is hereby declared an emergency, as defined in the Thurston County Comprehensive Emergency Management Plan (PLAN), due to the imminent threat of flooding in Thurston County.

Section 2. Pursuant to the emergency declared at Section 1, County departments and offices, as designated pursuant to the PLAN, are authorized to enter into contract and incur obligations necessary to combat such emergency to protect the health and safety of persons, property, and the environment, and provide emergency assistance to the victims of such emergency, consistent with the PLAN.

Section 3. The declaration of a local emergency set forth at Section 1 shall terminate at midnight (first Wednesday following the 30th day after the date this resolution is adopted) unless extended by the Board of County Commissioners.

(Board of County Commissioners signature block)


ATTACHMENT 1b.

EXAMPLE OF A RESOLUTION DECLARING A LOCAL EMERGENCY

DUE TO STRONG WINDS, HEAVY RAINS AND FALLING TEMPERATURES

Resolution No.

A RESOLUTION declaring a local emergency.

WHEREAS, the Thurston County Director of Emergency Management has reported to the Board of County Commissioners that beginning (date) unusual weather [or the forecast of unusual weather] conditions consisting of strong winds, heavy rains and falling temperatures have caused the threat of a disaster throughout Thurston County; and

WHEREAS, strong winds have blown down trees and utility poles, damaged buildings, and caused roads to be closed throughout the county; there is a threat of flooding on all county rivers and streams which could cause the closure of additional roads and the possibility of selected evacuations; and the forecast of falling temperatures threatens the lives and health of individuals and families who are without power or heat; and

WHEREAS, persons, property, and the environment are and will continue to be damaged unless further efforts are taken to reduce the threat; and

WHEREAS, the conditions stated above constitute an emergency/disaster for all areas of the County necessitating activation of the Thurston County Comprehensive Emergency Management Plan and the utilization of emergency powers granted pursuant to RCW 36.40.180, 38.52.070(2), and 38.52.110(1);

NOW THEREFORE, the Board of County Commissioners of Thurston County, Washington, do resolve as follows:

Section 1. There is hereby declared an emergency, as defined in the Thurston County Comprehensive Emergency Management Plan (PLAN), due to strong winds, heavy rains, and forecasted low temperatures in Thurston County.

Section 2. Pursuant to the emergency declared at Section 1, County departments and offices, as designated pursuant to the PLAN, are authorized to enter into contract and incur obligations necessary to combat such emergency to protect the health and safety of persons, property, and the environment, and provide emergency assistance to the victims of such emergency, consistent with the PLAN.

Section 3. The declaration of a local emergency set forth at Section 1 shall terminate at midnight (first Wednesday following the 30th day after the date this resolution is adopted) unless extended by the Board of County Commissioners.

(Board of County Commissioners signature block)


ATTACHMENT 1c.

EXAMPLE OF A RESOLUTION DECLARING A LOCAL EMERGENCY

DUE TO EARTHQUAKE

Resolution No.

A RESOLUTION declaring a local emergency.

WHEREAS, the Thurston County Director of Emergency Management has reported to the Board of County Commissioners that at approximately (time/date) an earthquake (include magnitude and epicenter, if known) struck Thurston County; and

WHEREAS, there have been reports of collapsed buildings and bridges, downed trees and utility poles, buckled roads, and generally widespread death, injury and destruction; and

WHEREAS, local resources are inadequate to cope with the disaster creating an immediate need for state and federal assistance to save lives and protect property; and

WHEREAS, there is the continuing threat of aftershocks which can equal or exceed the magnitude of the initial earthquake; and

WHEREAS, the conditions stated above constitute an emergency/disaster for all areas of Thurston County necessitating activation of the Thurston County Comprehensive Emergency Management Plan and the utilization of emergency powers granted pursuant to RCW 36.40.180, 38.52.070(2), and 38.52.110;

NOW THEREFORE, the Board of County Commissioners of Thurston County, Washington, do resolve as follows:

Section 1. There is hereby declared an emergency, as defined in the Thurston County Comprehensive Emergency Management Plan (PLAN), due to an earthquake.

Section 2. Pursuant to the emergency declared at Section 1, County departments and offices, as designated pursuant to the PLAN, are authorized to enter into contract and incur obligations necessary to combat such emergency to protect the health and safety of persons, property, and the environment, and provide emergency assistance to the victims of such emergency, consistent with the PLAN.

Section 3. The Governor is requested to immediately declare a state of extreme emergency due to earthquake and make state resources available to support local response and recovery efforts.

Section 4. The Governor is further requested to immediately recommend to the President of the United States that Thurston County be included in a federal disaster declaration and make federal resources available to help respond to and recover from the current earthquake emergency.

(Board of County Commissioners signature block)


ATTACHMENT 1d.

EXAMPLE OF A RESOLUTION

EXTENDING A LOCAL EMERGENCY

Resolution No.

A RESOLUTION extending a local emergency.

WHEREAS, the Thurston County Director of Emergency Management has reported to the Board of County Commissioners that there is a need for continuing response to the surface water flooding declared by Resolution No. (-----) on (date); and

WHEREAS, continuing rains aggravate the conditions identified in Resolution No. (-----); and

WHEREAS, Resolution No. (-----) terminates at midnight on (date) unless extended by a continuing resolution;

NOW THEREFORE, the Board of County Commissioners of Thurston County, Washington, do resolve as follows: That the local emergency declared by Resolution No. (-----) is extended to terminate at midnight on (first Wednesday following the 30th day following the date this resolution is adopted) unless extended by the Board of County Commissioners.


(Board of County Commissioners signature block)


ATTACHMENT 1e.

EXAMPLE OF AN EMERGENCY PROCLAMATION

ISSUED BY THE DIRECTOR OF EMERGENCY MANAGEMENT

EMERGENCY PROCLAMATION

A PROCLAMATION declaring a local emergency.

WHEREAS, the Thurston County Director of Emergency Management has determined that beginning (date), unusual weather conditions consisting of heavy snowfall followed by persistent heavy rains and high temperatures have caused the threat of an emergency/disaster by creating the threat of flooding in parts of Thurston County; and

WHEREAS, expected flooding on the Chehalis River, and possible flooding on both the Deschutes and Skookumchuck Rivers, would cause closure of some roads and possible evacuation, and may cause damage to County roads and bridges, private roads and bridges, homes, businesses, and farmlands; and

WHEREAS, under the above referenced conditions there is substantial likelihood of risk to persons, property, and the environment unless further efforts are taken to reduce the threat; and

WHEREAS, the conditions stated above constitute an emergency/disaster for the areas of the County proximate to the Chehalis, Deschutes and Skookumchuck Rivers, necessitating activation of the Thurston County Comprehensive Emergency Management Plan and the utilization of emergency powers granted pursuant to RCW 36.40.180, 38.52.070(2), and 38.52.110(1); and

WHEREAS, the above referenced conditions require the proclamation of an emergency pursuant to TCC 3.02.030.B (Ordinance Number 11608, adopted 1/12/98) which proclamation authority is delegated and assumed under these circumstances by the Director of Emergency Management.

NOW THEREFORE, Lester Olson, the Director of Emergency Management of Thurston County, Washington, does proclaim as follows:

Section 1. There is hereby proclaimed an emergency, as defined in the Thurston County Comprehensive Emergency Management Plan (PLAN), due to the imminent threat of flooding in Thurston County.

Section 2. Pursuant to the emergency proclaimed at Section 1, County departments and offices, as designated pursuant to the PLAN, are authorized to enter into contract and incur obligations necessary to combat such emergency to protect the health and safety of persons, property, and the environment, and provide emergency assistance to the victims of such emergency, consistent with the PLAN.

Section 3. The proclamation of a local emergency set forth at Section 1 shall terminate at midnight (first Wednesday following the 30th day after the date this resolution is adopted).

Section 4. Pursuant to TCC 3.02.030.B (Ordinance Number 11608, adopted 1/12/98) the proclamation and response provisions set forth at Sections 1-3 shall remain in effect until action by the Board of County Commissioners to ratify or rescind such proclamation at the Board's earliest practical meeting.

DATED THIS __ DAY OF ____, 19__

BY: Director of Emergency Management of Thurston County, Washington

____________________________________

Lester Olson


APPROVED AS TO FORM:

BERNARDEAN BROADOUS

PROSECUTING ATTORNEY

BY:_________________________________

Deputy Prosecuting Attorney



Note: If the Director declares an emergency, prepare a resolution for the Board as if it were an original proclamation by them with the following additional section:

Section _. That the emergency proclamation issued by the Director of Emergency Management on (date/time) is hereby ratified.