The Thurston County Sheriff’s Office Records Division is staffed by three Legal Assistants. The Records Division responds to inquiries from the public and researches crime and suspect information for law enforcement agencies. The Records Division assures compliance with Washington State laws and Sheriff’s Office policies for collection, maintenance and storage of law enforcement information that includes written reports, case files, photographs, computer data and copies of official documents relative to law enforcement.

Public Disclosure

The Thurston County Sheriff’s Office is committed to responding to your request for public records in a timely manner. This is also a requirement under the Washington State Public Disclosure Act (RCW 42.17).

Washington State Law regulates what information can be disclosed to which people. Information requests may be denied, edited and/or withheld in accordance with Washington State laws and policies.

So that we can process your request, we need a clear description of the specific record you are requesting. Within five business days (excluding holidays) of receiving your request we will either send you the record or an estimation of the time needed to comply with the request. If we are unable to comply with your request for some reason, we will provide you with the cause for withholding the record.

Requesting a Case Report

To ensure efficient service, you should provide as much basic information as possible:

• the Case Number of the report

• your identity

• your involvement in the case/incident

In you do not have the Case Number, you will need to provide:

• the date, time and location of the incident

• the type of incident

The methods for requesting a copy of a case report are: 

In Person:

• come to the front desk of the Sheriff’s Office at the courthouse complex, 2000 Lakeridge Dr SW, Bldg. 3.

• present appropriate identification

• fill out a public records request form at the front counter

• in most cases you will receive the entitled information at the time of the request, unless you ask to have it mailed or picked up later

By Mail:

• mail requests to: Thurston County Sheriff’s Office Records Division, 2000 Lakeridge Drive SW, Olympia, WA. 98502

By Telephone:

• call 360-786-5522 during normal business hours

• provide required information over the phone

• pick up in person after providing appropriate identification

To download a blank Records Request form, click here, then download, save, and fill in the form and return it the Sheriff's Office.

To find out more about what is available to you, and the charges for the materials you are requesting, please contact the Records Division at (360) 786-5522.

The Records Division is located at the Thurston County Sheriff’s Office, Thurston County Courthouse, 2000 Lakeridge Drive SW, Building 3. The office is open for records requests from Monday-Friday, 8:30 a.m. – 4:30 pm.